Booking a Miami Villa or Yacht for Your Clients: A Guide for Travel Advisors

To book a Miami villa or yacht for a client, send one message with the dates, the number of guests and bedrooms, the area and the purpose of the trip. A good local partner replies within 15 minutes with homes that are actually available, confirms the terms of each home in writing, and then handles the villa, the yacht, the staff and the cars through one contact. At LUXTERIA Concierge, a real person replies within 15 minutes, 24/7, and the same team stays with your client from the first quote until checkout.

This guide is for luxury travel advisors who book South Florida for their clients. It explains what to send, how availability and holds work, what a quote includes, how cancellation terms are shared, and how we work with you during the stay.

What should you send in the first message?

The more we know at the start, the better the first options. A complete request includes:

• Dates, and whether they are flexible by a day or two.
• Guests and bedrooms: adults, children and their ages, and how many bedrooms with en-suite bathrooms the group needs.
• Area: Miami Beach, Sunny Isles Beach, Bal Harbour, Fort Lauderdale, West Palm Beach or anywhere else in South Florida, or the reason for the trip if the client has no preference.
• Purpose: a family holiday, a birthday, Art Basel, a boat show, a corporate retreat or a celebration with guests.
• Must-haves: waterfront, a private dock, a heated pool, a tennis court, walking distance to a synagogue, a kosher kitchen.
• Events: whether the client plans a dinner or a party at the home, and how many guests. Not every home allows events, so we need to know before we suggest one.
• Budget range per night, so we do not waste your time with homes the client will not consider.

Send it by email, WhatsApp or the inquiry form. WhatsApp is fastest when the dates are close.

How do availability and holds work?

Luxury villas in Miami do not work like hotels. Many owners accept bookings from several sources, so availability changes quickly in high season. When you send a request, we check each home with its owner or manager and send only the homes that are open for your dates.

Many of our best homes are off-market, which means they never appear on our website or on public listing sites. That is often the reason advisors call us. See our off-market villas in Miami and off-market yachts.

When your client chooses a home, we confirm the dates and the terms in writing. During Art Basel, the boat show, Christmas and New Year, the best homes are often committed months ahead, so ask early and decide quickly once the options arrive.

What is included in a villa quote?

Every home has its own terms, so each quote is written for that specific home and those dates. Expect the quote to list:

• The nightly rate and the total for the stay.
• Taxes, cleaning and any other fees that apply to that home.
• The security deposit, if the home requires one, and how it is returned.
• Check-in and check-out times.
• House rules, including the guest maximum and whether events are allowed.
• The payment schedule and the cancellation terms.

Rates are always on request, because they depend on the home, the season and the length of the stay.

How are cancellation terms shared?

Cancellation terms are set by each home, so they differ from villa to villa and between high and low season. We send them in writing with the quote, before anything is signed, so you can review them with your client. If your client needs flexibility, say so at the start and we focus on homes whose terms allow it.

Can one contact handle the villa, the yacht and the staff?

Yes. This is where working with a concierge company saves advisors the most time. Instead of booking the villa with one company, the yacht with another and the chef with a third, you send one request and we coordinate the whole stay:

• Yachts for a day on the bay, a sandbar afternoon or a trip to Key Biscayne. A yacht can be waiting on the day your client lands. See our Miami yacht charters.
• Staff: a private chef (including a kosher chef), housekeeping, a butler, a nanny or a personal assistant, even for short stays. See our fully staffed villas.
• Arrival: a chauffeur at the private terminal or at arrivals at any South Florida airport, and private jet or helicopter options, often on the same day.
• Hotels: if part of the group prefers a hotel, we work only with 5-star hotels and can often find a room when a hotel shows fully booked online.
• Restaurants and events: dinner reservations at the right places, and private events at homes that allow them.

We also provide concierge services to guests who rented their villa through another company. If your client already has a home, we can still arrange the yacht, the chef and the cars.

How do we work with you during the stay?

You decide how communication runs. Some advisors want every update to go through them. Others prefer that we speak with the client or the client’s assistant directly, with you copied. Tell us at the start and we keep to it.

Before arrival, send us the client’s preferences: allergies, favorite drinks, the children’s routines, preferred restaurants and anything the client did not enjoy on past trips. We use them for the welcome, the chef’s menus and the first day’s plan. During the stay, the client and you have a contact who answers 24/7.

Ask about advisor terms in your first message and we answer directly.

Why advisors book South Florida with us

We have been in Miami for 5 years, we serve all of South Florida, and we have 97 Google reviews at 5.0. LUXTERIA Concierge was featured in Forbes in October 2026. If you are comparing local partners, our guide on how to choose a luxury villa rental agency in South Florida lists the questions worth asking any company, including us. Browse the luxury villas in Miami we show publicly, and ask for the ones we do not.

Frequently asked questions

How do I book a Miami villa for a client?

Send one message with the dates, guests and bedrooms, area, purpose of the trip and budget range. We reply with homes that are available for those dates and confirm the terms in writing.

What is included in a Miami villa quote?

The nightly rate and total, taxes and fees, any security deposit, check-in and check-out times, house rules including events, the payment schedule and the cancellation terms for that specific home.

Are cancellation policies the same for every villa?

No. Each home sets its own terms, which can change by season. We send them in writing with the quote, before anything is signed.

Can you also book the yacht, chef and driver for my client?

Yes. One contact coordinates the villa, yachts, private chef and other staff, chauffeurs, private jet arrivals, 5-star hotels and restaurant reservations, 24/7.

Can my client book concierge services if the villa was rented elsewhere?

Yes. We provide concierge services to guests who rented their home through another company.

Book for your client

Send the dates, the group and the purpose of the trip. We reply with available homes, the yacht options and the terms in writing.

Call +1 305-465-5555, message us on WhatsApp, or use the inquiry form. A real person replies within 15 minutes, 24/7.